SUBCOMMITTEE PROCEDURES

The Policy Subcommittee shall work with the superintendent, business director, and other district-wide administrators as appropriate to:

1. Review and/or prepare and codify specific policy statements.
2. Consider any additions or deletions to current policy.

The Finance Subcommittee shall work with the superintendent, the business director, and other appropriate personnel as designated by the superintendent. The Finance Subcommittee shall make recommendations to the School Committee, as required, relative to the following items:

1. Review the evolving drafts of the annual school district budget as they are prepared for the school committee.
2. Review the financial implications of items requested of the school committee after the budget has been adopted for the current school year.
3. Determine that the District is complying with established policies relating to the financial operation of the District.

The Facilities Subcommittee shall work with the Superintendent, business director, building and grounds manager, and other appropriate personnel as designated by the superintendent. The Facilities Subcommittee shall make recommendations to the School Committee, as required, relative to the following items:

1. Review all City Building Commissioner and insurance company inspections reports to determine priorities and needs for facility repairs and renovations.
2. Provide counsel and advice to the superintendent, business director, and the facilities director as to the nature and scope of repair projects, to include recommendations for shifting priorities.
3. Assist in long-range planning efforts that deal with facility needs.

The Community/Governmental Relations Subcommittee shall work with the superintendent and other appropriate personnel as designated by the superintendent. The Community/Governmental Relations Subcommittee shall make recommendations to the School Committee, as required, relative to the following items.

1. Develop and review a program to disseminate School Committee and school related information to the citizens of the Gardner Public School District, to the City Council, and to other appropriate governmental and private sector agencies.
2. Develop and review programs for recommendation to the School Committee that will aid in promoting good will, understanding, trust, and cooperation related to the public school mission of this school district.
3. Review legislative proposals and actions and apprise the School Committee as appropriate.

The Transportation Subcommittee shall work with the superintendent, the business director, and other appropriate personnel as designated by the superintendent. The Transportation Subcommittee shall make recommendations to the School Committee, as required, relative to the following items:

1. Develop and review policies and procedures as they relate to the contract with the transportation provider.
2. Make recommendations concerning the mileage requirements when determining distances for student eligibility for transportation.
3. Report any changes in bus stops for safety issues.
4. Make recommendations concerning the exempting of streets within walking distance to the schools for unsafe conditions.
5. Serve as a review board for transportation disciplinary issues.

1. The School Committee shall consider and shall act or not act on these and other recommendations as it sees fit. Recommendations that do not receive immediate School Committee action may be referred to an appropriate committee for further consideration. Such referral shall be made by the School Committee chairman or by School Committee action. Subcommittees shall report to the School Committee each month on the progress being made on referred matters.
2. A calendar of upcoming subcommittee meetings will be provided at each regular School Committee meeting.
3. Subcommittee agendas shall be coordinated by the subcommittee chairperson. The chairperson shall make a diligent effort to contact all members of the subcommittee in regard to a mutually agreeable committee meeting agenda. The agenda will be included in the Friday package preceding the meeting.
4. Certain subcommittee duties and projects shall be considered as continuing. The following are among the subcommittee projects to be considered as continuing:

1. Review of budget status of all school district funds.
2. Review of existing school buildings, grounds, and equipment.
3. Review of School Committee policy.
4. Review of existing supplementary programs such as the transportation program.
5. Review of legislation.

6. Minutes of all subcommittee meetings shall be recorded and published in time for the regular School Committee meeting. The subcommittee meeting minutes shall contain essentially the following information:

1. Record of attendance.
2. Listing of items considered.
3. Listing of the items recommended for School Committee consideration.
4. Listing of the items tables for future consideration by the subcommittee.

File: BDE-R