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KCDA, Computer Donation Policy

Computer Donation Policy


Policy Statement

Gardner Public School District welcomes and appreciates technology equipment donations from individuals, organizations, and corporations.  The purpose of this policy is to provide guidelines insuring that donations are of sufficient capability to support the educational goals and needs of the district. 

Donation Guidelines

Equipment Condition: All technology equipment accepted shall be safe and in good working order.


Costs: Implementation of donated equipment shall not impose unreasonable costs or dedication of resources.   Additional cost to be considered may include repairs, materials, software, or staff time.


Computer Specifications:  Careful consideration will be given to each proposed donation.  Final approval of donations is dependent upon the ability of the equipment to meet the current needs of the district and its five schools. Priority for acceptance will be given to Type A/B computers as currently defined by the Massachusetts State Department of Education.1  All computers must be network capable with a minimum of a 10/100 MBPS Ethernet card.


Software Licenses: Gardner Public School District makes every effort to comply with software copyright and license laws.  Owners donating computers are required to provide the school with the following documentation for legal transfer of license rights of operating systems or other software; 1) Copies of software on original disks/CDs, 2) End-User License Agreements, 3) Certificate(s) of Authority, and 4) Manuals and printed materials (optional).2 In the event that the above materials are unavailable, the owner must provide a signed letter of verification stating they purchased the software licenses and are unable to locate the original paperwork or software.


All prospective donors are required to submit the Technology Equipment Donation Form to the Director of Technology for final approval.


Upon acceptance of equipment, the Gardner Public Schools School Committee will provide the donor with a written letter of appreciation and a receipt of donation if required.







[Adopted: June 2006]


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